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Job Description

MAIN PURPOSE OF THE COMPANY

• This Expense Management Coordinator is responsible for auditing client expense reports, vendor vouchers, and invoices for accuracy and compliance with client and Company policies. The position codes and enters appropriate costs and information in the accounting system for taxability and reporting purposes.  The Expense Management Coordinator also makes deductions from expense records and invoices, according to client policy.
• The Expense Management Coordinator is also responsible for ensuring the accurate coding and data entry into the integrated system, resolving discrepancies, and ensuring that internal controls are effective and consistently adhered to. The position also works with the Client Service Team to resolve issues with expense reports and payment requests.

PRINCIPAL RESPONSIBILITIES & ACTIVITIES:

• Reviews and audits client expense reports to ensure compliance with client and Company policy and procedures.
• Verifies clerical accuracy of expense reports and checks for proper supporting documentation.
• Ensures that expense items on the expense report are properly categorized for tax reporting purposes.
• Identifies exceptions to policy and notates who authorized the exception to policy. Brings exceptions to management’s attention.
• Notifies transferee or Relocation Counselor of any items deducted from expense report.
• Audits vendor invoices for compliance with Company policy.
• Inputs expense items into tracking system. Ensures information is accurate.
• Determines the appropriate taxability of the RELO expenses and ensures the accuracy of codes.
• Conducts monthly reconciliation of expenses client payroll as needed.
• Generates cost reports as requested.
• Serves as a central point of contact for Client Service Director for resolution of Expense Management related issues, transactions and/or reporting requirements.
• Assists, where required, with the development and review of client policy grids to ensure they are accurate with respect to general ledger accounts, handling of specific payment types and can be followed in accordance with the procedures of the Expense Management Department.
• Works on special projects as identified by the business.
• Performs other duties as assigned.

GENERAL JOB REQUIREMENTS:

• Associate’s or bachelor’s degree is a must.
• Two or more years of experience with accounting or auditing processes preferred.
• Previous Relocation Management Company or customer service experience strongly preferred.
• Basic understanding of local and regional Finance & Tax regulations in relation to relocation expense processes and management.
• Excellent English and Mandarin language skills.
• Strong working knowledge of Microsoft Word and Excel.
• Strong customer service skills.
• Good oral and written communications skills.
• Ability to multitask in a fast-paced environment.
• Task oriented with strong attention to detail.
• Good arithmetic, analytical and math skills.
• Proactive and energetic team player.
• Knowledge and ability to use typical office equipment (PC, calculator, fax machine, etc.)

Employment Status

Full Time

Educational Requirements

Any

Experience Requirements

Any

Job Location

Hong Kong